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Irvine Family Dental
Practice
ClinPay
Payment processing, patient financing, and revenue management
Gross Volume
$45,728.95
10.0% vs last month
Net Volume
$44,586.15
After processing fees
Processing Fees
$1,142.80
2.5% effective rate
Switching to ACH could save up to $120/month
Transaction Count
189
$241.95 avg. transaction
Live Payments
3 today
Maria Rodriguez
less than a minute ago
$527.50
Credit Card ••••4242
James Wilson
17 minutes ago
$245.00
Credit Card ••••5555
David Chen
32 minutes ago
$1,250.00
ACH Transfer
Sarah Johnson
about 1 hour ago
$89.00
Credit Card ••••0005
Michael Brown
about 2 hours ago
$750.00
Credit Card ••••9876
Gross vs. Net Volume
Processing volume before and after fees
Gross Volume
$280,029
Net Volume
$273,029
Processing Fees
$7,000
Effective Rate
2.50%
Gross Volume
Net Volume
Processing Fees
Difference: $7,000
Projected data shown for future months (shaded area)
Payment Success Rate
Track approval rates and decline reasons
Success Rate
98.1%0.9%
306 of 312 transactions
6 declines (1.9%)
0%
50%
100%
Decline Reasons
Insufficient funds: 50%
Card expired: 16.7%
Incorrect information: 16.7%
Processor error: 16.7%
Quick Tip: Call patients with declined transactions to update payment methods and improve success rates.
Fee Breakdown
Analysis of processing fees by payment method
Total Processing Fees
$1,142.80
2.5% effective rate
Fees by Payment Method
Credit Card
87.2% of total fees
Transactions
146
Volume
$35,215.42
Fee Amount
$996.52
Effective Rate
2.8%
Standard rate: 2.9% + $0.30 per transaction
ACH Transfer
11.4% of total fees
Transactions
28
Volume
$7,890.50
Fee Amount
$130.28
Effective Rate
1.7%
Standard rate: 0.8% + $0.25 per transaction
Other Payment Methods
1.4% of total fees
Transactions
15
Volume
$2,623.03
Fee Amount
$16.00
Effective Rate
0.6%
Fee Optimization Insights
Switch to ACH for recurring payments
Moving your recurring payments from credit cards to ACH could save you approximately $120/month
Potential savings:
$120.00/month
Reduce American Express acceptance
American Express fees are 0.6% higher than other cards. Consider surcharging or limiting AMEX acceptance.
Potential savings:
$85.45/month
Batch small transactions
Combining small transactions under $20 could save on flat fee components
Potential savings:
$45.60/month
Payment Locations
Geographic distribution of recent payments
Interactive payment map will display here
Showing geographic distribution of transactions
Processing Fee Calculator
Calculate processing fees and net revenue for different payment methods
Calculator Results
Processing Fee
$0.00
(0.00% effective rate)
Net Amount
$0.00
After fees
Fee Structure
2.9% + $0.30
Payment Method Comparison
| Payment Method | Fee Structure | Processing Fee | Net Amount |
|---|---|---|---|
| Credit Card (Visa/MC) | 2.9% + $0.30 | $29.30 | $970.70 |
| Credit Card (Amex) | 3.5% + $0.30 | $35.30 | $964.70 |
| ACH Transfer | 0.8% + $0.25 | $8.25 | $991.75 |
Pro Tip: ACH transfers have significantly lower fees, especially for higher transaction amounts.
Rates based on current processor configuration
Recent Transactions
View your latest payment transactions
| Date | Patient | Method | Amount |
|---|---|---|---|
| Apr 16, 2025 | Sarah Johnson | Visa ending in 4242 | $325.00 |
| Apr 16, 2025 | Michael Roberts | Mastercard ending in 5678 | $1,250.00 |
| Apr 15, 2025 | Emily Chen | Checking ending in 9012 | $3,500.00 |
| Apr 15, 2025 | James Wilson | Amex ending in 7890 | $580.00 |
| Apr 14, 2025 | Lisa Martinez | Visa ending in 1234 | $150.00 |